Exhibitor Information

Exhibitor Information Downloads/Details

• Currently Reserved Booths
• Exhibitor Floor Plan (pdf)
• Clifton Park Rental Form (pdf)
• Rules and Regulations (pdf)

Exhibitor Fees
No more than four exhibitor representatives per booth will be allowed; no exceptions will be made. For your convenience, meals are included in the exhibitor fee.

Exhibitor Details

• Booths are 8’ x 10’ with an 8’ high flame-proof back wall and
  3’ high side rails of the same material
• A 6’ skirted table, two chairs
• A printed 7” x 44” exhibitor identification sign showing your
  company’s name.

Exhibitor Benefits

• Up to four official name badges
• An 8’ x 10’ booth with an 8’ high flame-proof back wall and 3’ high side rails of the same material
• One 6’ skirted table and two chairs
• A printed 7” x 44” exhibitor identification sign showing your company’s name.
• Security on Sunday, June 10 from 9:30pm through 7:00am on Monday, June 11.
• Free admission to all educational sessions (You do not have to fill out the Participant Brochure in order to attend the educational sessions.)
• HCA’s conference attendee mailing list will be distributed to all vendors three weeks prior to the show.
• NEW THIS YEAR :: EXHIBITOR PASSBOOKS
  More attendee traffic for our exhibitors! HCA encourages conference attendees to visit with our exhibitors. This year we will be raffling off cash prizes during the Ben & Jerry’s ice cream with exhibitors on Monday. The only way attendees qualify to enter into the cash prize drawings is by visiting all exhibitors. Each attendee will have an exhibitor passbook. Stickers from each exhibitor must be collected and placed in the exhibitor passbook. Passbooks can be turned in for entry into our cash prize drawings only after all exhibitor stickers have been collected. Exhibitor stickers will be provided in your exhibitor packets upon conference check-in.
• HCA’s EXHIBITOR RAFFLE
  Don’t forget to participate in the Exhibitor Raffle. Your company’s prize will be raffled to attendees during the Ben & Jerry’s on Monday with exhibitors. Your prize will be listed in HCA’s Annual Meeting Program Booklet and may range from a basket of goodies to a color television! When registering on-line complete the “Raffle Prize” Section of the exhibitor contract to be listed in the official program. HCA encourages all exhibitors to donate a special item for this event in order to maximize marketing opportunities throughout the conference.
• Your company’s name, address, phone number and
  product/services description will be listed in HCA’s official
  Annual Meeting Program.

Exhibitor Agenda
The following hours are designated for exhibits only. Exhibitors may want to occupy their booths during other times.\

Sunday, June 10
3:00pm-6:00pm :: Set Up
6:00pm-7:30pm :: Cocktail Hour with Exhibitors
7:30pm-9:30pm :: Awards Dinner (Exhibitors are invited to attend)

Monday, June 11
7:30am-8:30am :: Breakfast with Exhibitors
10:00am-10:45am :: Visit with Exhibitors
12:00pm-2:00pm :: Lunch with Exhibitors, Ben & Jerry’s ice cream and Raffle Prizes
2:30pm-5:00pm :: Breakdown – Exhibits must be dismantled no later than 5:00pm.

Additional Services
If you need electrical current, carpet or additional furniture it is an
additional charge and must be ordered prior to the show through
Clifton Park Convention Services. Download the order form here.

Clifton Park Convention Services
871 Main Street :: Clifton Park, NY 12065 :: Phone: 518.877.7449

If you need internet or phone line service for your booth it is an
additional charge and must be ordered 3 to 4 weeks in advance of
the show to assure service. Onsite orders will be accommodated on
availability and on a first come, first served basis; special pricing may
apply. Spa.Net LLC is the service provider for internet and phone
lines at the conference. To place an order, use the contact information
below and be prepared to give the following information: event dates,
contact information, booth number, number of internet devices, if you
need a public IP, number of phone lines and if you need credit card
capacity.

Spa.Net LLC :: Domenic D’Andrea or Rich Richbart
Phone: 518.581-0690 :: Fax: 518.583-1190
Email: eventservices@spa.net :: www.spa.net

Hotel Reservations
Do NOT delay in making your hotel reservations. See below for the hotel cut-off dates. It is likely that the rooms will be sold out prior to the cut-off date, so act quickly on securing a room. In order to secure a hotel room, you must FAX or MAIL the HCA Hotel Reservation Form to the appropriate hotel. Phone reservations will NOT be accepted at the participating hotels. Click the Hotel Reservation Form link on the left tool bar to download the form.

Hotel cut-off dates
The Saratoga Hotel: May 11
Courtyard Marriott: May 20
Holiday Inn: May 13
Hilton Garden Inn: May 11